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Attendance and Payroll

Shifts and policies with geofencing and device checks, a daily status, and payroll rules that turn hours into figures.

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Overview

Attendance is awkward in a law firm. Lawyers are in court when the office opens, trainees are at the registry, and administrative staff keep ordinary hours — so a single rigid rule either punishes the people doing the work or records nothing useful at all.

LexPro records attendance against shifts and policies you define, keeps the record honest about where and when it was made, and then turns those hours into the figures payroll actually needs.

01

Shifts, defined the way your office works

A shift carries its start and end time, the hours expected of it, its break allowance, a grace period before lateness counts, and the point after which extra minutes become overtime. You can define more than one — the administrative shift and the court shift need not be the same — and mark one as the default.

02

Where a check-in is allowed from

An attendance record is only worth keeping if it means something. Policies control that:

  • Geofencing — the office’s coordinates and a radius in metres, so a check-in has to happen at the office.
  • Allowed IP addresses — restrict check-in to the office network.
  • Device fingerprint — tie check-in to a known device where you need that assurance.

Someone outside the permitted area or on the wrong network is told why they cannot check in, rather than silently recording something false. Policies are named and can differ by shift, and each carries its own timezone.

03

Breaks, counted properly

Breaks are recorded as their own entries, and whether they are paid is a payroll setting rather than an assumption. The hours that reach payroll are the hours actually worked.

04

The day’s status, at a glance

Each person has a daily status — present, late, absent — derived from the shift and its grace period rather than from someone’s impression. Weekly holidays are known to the system, so nobody is marked absent on a day the office was closed.

05

Forgotten check-outs, handled

Someone who leaves without checking out is reminded that a session is still open past the expected hours. If it is still open at the force check-out time you set, the system closes it rather than leaving a record that says somebody worked eighteen hours.

06

Hours become payroll figures

A payroll configuration turns attendance into money, on rules you set:

  • Late penalty — an amount, as a fixed sum or a proportion.
  • Absence deduction — likewise, fixed or proportional.
  • Overtime — a rate multiplier, and a minimum number of minutes before any is counted at all.
  • Shift allowance — an amount with its own currency.
  • Hourly rate — taken from the employee’s own rate or a fixed one.

Configurations are named, so a firm can run different rules for different groups of staff without maintaining two systems.

07

Analytics rather than a spreadsheet

Attendance analytics show the patterns across the office over a period — who is habitually late, where overtime is accumulating, which shifts are not working. It is the view that lets you change a policy on evidence.

08

From the phone

Staff check in and out from their phones, within whatever geofence and policy you have set. No terminal to buy, no card to lose.

Part of the integrated LexPro platform

Every module works with the rest of the system: data is entered once and appears wherever you need it, with no duplication.

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