A document library searchable inside its contents, with per-category access, an approval path, version history and approved templates.
Included in the Medium and Full packages See the plans
A law firm’s most valuable asset is what it has already written — the memo that won an argument three years ago, the clause that survived negotiation, the opinion a partner spent a week on. In most offices that work is effectively lost: it exists somewhere on a drive, under a filename only one person understands.
The Legal Library turns it into a searchable, reviewed, version-controlled collection that the whole office can draw on — with each category visible only to the people who should see it.
Search runs across titles, summaries, keywords, authors and the contents of the documents themselves. You look for a phrase you remember from a pleading and the system finds the pleading — which is the difference between a library and a folder.
Documents sit in categories, and access is granted per category. A trainee can be given the templates and the general opinions while client-sensitive material stays with the partners. The structure follows how the office is actually trusted, not a single all-or-nothing switch.
A document moves from draft to pending approval to approved — or is rejected with a stated reason. Reviewers get a review queue and a notification when something is waiting on them, and every approved document records who approved it and when.
The result is a collection a junior can rely on, because nothing is in it that a senior has not signed off.
Uploading a revision creates a new version rather than overwriting the old one, and any earlier version can be restored as the current one. You can see what each draft said and what changed, instead of keeping “final_v3_revised” files side by side.
Standard forms and precedents are kept as templates, so drafting starts from the office’s own approved wording rather than from whatever the last person happened to use.
A document records its primary author and any additional ones — a colleague in the system, or an external author with their organisation named. Credit stays attached to the work, and you can find everything a particular author produced.
Documents carry keywords for retrieval, can be linked to one another so related material travels together, and take comments where the office can record how a document should be used. Anyone can mark what they rely on as a favourite.
Every document keeps its own log: who uploaded it, who approved it, how many times it has been downloaded and when its next review falls due. If a document needs periodic revisiting, it appears as review due rather than quietly ageing.
Every module works with the rest of the system: data is entered once and appears wherever you need it, with no duplication.
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